The Role of the City Clerk

The municipal clerk, along with the tax collector, is the oldest of public servants. The office can be traced to biblical times and even before. Over the years municipal clerks have become the hub of government, the direct link between the inhabitants of their community and their government. The clerk is the historian of the community, for the entire recorded history of the city and its people is in his or her care. The eminent political scientist, Professor William Bennett Munro, writing in one the first textbooks on municipal administration (1934), stated:

“No other office in municipal service has so many contacts. It serves the mayor, the city council, the city manager, al all administrative departments without exception. All of them call upon it, almost daily, for some service or information. Its work is not spectacular, but it demands versatility, alertness, accuracy, and no end of patience. The public does not realize how many loose ends of city administration this office pulls together.”

Records Management

The Office of the City Clerk manages the retention and retrieval of all official documents in compliance with the City's Records Management Program. In 1996 our current City Clerk initiated our conversion to the optical imaging of records. Current agenda reports and minutes are stored on a Redundant Array of Independent Disk (RAID). Historical and archival documents dating back to the incorporation of the City are preserved in a vault. Currently we are transferring archival resolutions and ordinances to acid free file folders and boxes for preservation.

Colton Core Volunteer

Now is your opportunity to support your community. Discover your skills and talents by becoming involved in the volunteer program. Contact the City Clerk Office at (909) 370-5135

Position Description:
City Clerk Receptionist
City Council Receptionist
Development Services Administrative Assistant
Economic Development Program Analyst
Main Library Intern

Forms and Documents:

Program Policy
Workers Compensation Agreement
Agreement and Release
Application Packet
Application Form

Hours:

Monday - Thursday
8:00 AM - 6:00 PM

Staff:

Eileen Gomez, CMC
City Clerk/Records Manager
egomez@ci.colton.ca.us

Sabdi Sanchez
Chief Deputy City Clerk
ssanchez@ci.colton.ca.us

650 N. La Cadena Drive
(909)370-5032

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